Imagine the world without language. There would be catastrophe in silence, in cultures, in our surviving and in our sense of being. This is the same with having insufficient communication within a corporate organization or a business. Without communication, there would be no sales, no suggestions, and no solidarity. Hence, today, we will tackle the basics on business writing for office relations:
Types of Formal Business Letter
Formal salutations include: business letter template Your Sincerely, Yours Faithfully, Sincerely. Less formal, but respectful salutations include: Best regards, regards, warmly
Include 4 spaces and type your full name and title For example: Jennifer Diligence
Sign the letter between the salutation and the typed name and title.
Do not include your address if you are using company letterhead. Company letterhead refers to paper used by the company that includes the company address.
Example Business Letter
Heading (Letterhead) – This usually displays the name of the institution represented by the author, as well as the corporate name and business address.
Date (Dateline) – This indicates the day when the letter was written, and not when the document was released.
Inside Address – The name, position, business name, and business address of the addressee appear on this part.
Return Address – Your address
Title of Business Letter
Salutation – For the recipient’s name, Business letter Format use Mr. or Ms. and then the last name to show respect. Other salutations are: Ladies, Gentlemen, Dear Sir, and Dear Sir or Madam.
Body – Paragraphs should be brief and straight to the point. The length of the letter depends on the purpose of the letter.
Complimentary Close – This is the part where the author should signal the ending of the letter. Among the suggested closings are: “Very truly yours,” “Very sincerely yours,” and “Very respectfully yours.
Signature Block – Your name and position are on this part.
Greetings of Business Letter
Reference Initial – Any of the writer, dictator, or encoder of the letter should be mentioned using an acronym, initial or code.
Courtesy Copies – These are the secondary recipients of the letter.
Enclosure Notation – This reminds the recipient about the attachment/s to the letter.
PostScript (PS Notation) – Important details are stressed here, calling the recipient’s attention. This is usually found on a sales or marketing letter.
Through Line – “This part appears in the letter if the sender is a subordinate who writes to a person higher in position than his immediate superior. It is a protocol that communications should pass through channels.”
Notes on Salutation: Syntax Training founder Lynn Garner-Johnston shares the following tips when greeting your letter’s recipient: